Shrewsbury & Plainfield
Half-Yearly Meeting
Handbook & Calendar

Contents

CONSTITUENT MONTHLY MEETINGS

MANASQUAN
Adult Class: 10:00 A.M.
Worship and First Day School (Ninth to Sixth Month): 11:00 A.M.
Routes 35 & 524
Manasquan, NJ 08736
(732) 701-0826
Email: bobbisue.bowers@juno.com
Clerk: Patricia Burke

NEW BRUNSWICK
Worship & First Day School: 10:30 A.M.
Worship 7th & 8th Months: 9:30 A.M. (No FDS)
109 Nichol Avenue
New Brunswick. NJ 08901
(732) 846-8969
Email: landr@optonline.net
Clerk: Mary Ann Allard

RAHWAY & PLAINFIELD
Worship & First Day School: 10:30 A.M.
225 Watchung Avenue
Plainfield, NJ 07060
(908) 757-5736
Email: clerk@PlainfieldQuakers.org
Clerk: Jeff Hitchcock

SHREWSBURY
Worship & First Day School: 10:30 A.M.
Route 35 & Sycamore Avenue
P.O. Box 92
Shrewsbury. NJ 07702
(732) 741-4138
Email: sgem@optonline.net
Clerk: Sandra Clark

SOMERSET HILLS
Worship & First Day School: 9 A.M.
(September to May)
Brookside Community Club
Cherry Lane & Main Street
Brookside. NJ 07926
(908) 876-4491
Email: ccoulthurst1938@yahoo.com
Clerk: Carol Coulthurst

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CALENDAR FOR 2007

NEXT MEETING

First Seventh Day, Fourth Month
Spring Sessions of Half Yearly Meeting, scheduled to be held at Somerset Hills. (The exact date of this session may vary, since it is scheduled to not conflict with the western Easter weekend or the Spring NYYM Representative Meeting. Location to be announced.)

The usual schedule of the sessions:
(subject to adjustment by the HYM Clerk in conjunction with the host meeting):

•   9:30 . . . . . Registration, Fellowship. Worship Sharing
• 10:00 . . . . . Worship Sharing
• 11:00 . . . . . Meeting for Worship
• 11:45 . . . . . State of the Meeting Reports (2)
• 12:30 . . . . . Lunch
•   1:30 . . . . . State of the Meeting Reports (3)
•   2:45 . . . . . Business Session

Nominating Committee presents nominations.

Business Session has rotating topic on Religious Education, Peace & Service, Ministry, and Property (Building and Grounds).
Each Meeting reports on the topic for the particular session.
The Half Yearly Meeting Clerk to contact Monthly Meeting Clerks with the topic prior to the session.

HYM Clerk names a convener of the HYM Nominating Committee from the names sent by the Monthly Meetings.

JUNE

There is usually a picnic hosted by Somerset Hills.

JULY

Second Saturday: Manasquan Annual "Friendly Fair"
Seventh Month Fourteenth Day
Sale of baked goodies, fancy goods, plants, used toys, books, jewelry, games, hot dogs & burgers.

SEPTEMBER

Seventh Day Ninth Month (exact date to be determined), to be hosted by Manasquan Monthly Meeting.

The usual schedule of the sessions
(subject to adjustment by the HYM Clerk in conjunction with the host meeting):

•   9:30 . . . . . Registration. Fellowship, Worship Sharing
• 10:00 . . . . . Worship Sharing
• 11:15 . . . . . Meeting for Worship
• 12:30 . . . . . Lunch
•   1:30 . . . . . Speaker/Program
•   2:45 . . . . . Business Session

HYM Clerk names a convener of the HYM Nominating Committee from the names sent by the Monthly Meetings.

DECEMBER

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CLERKS POSITIONS

CLERK

• Two-year term, normally beginning in September after nomination in April of even years.
• Duties include: setting agenda for business sessions, circulating the agenda, reporting to New York Yearly Meeting, Clerking the Meeting for Worship with a Concern for Business, and other responsibilities as they may arise.

CLERK OF MINISTRY & COUNSEL

• Two-year term coinciding with the term of the Clerk.
• Duties Include: setting agenda for Ministry & Counsel session, circulating the agenda, clerking the Meeting for Worship with a Concern for Ministry & Counsel of HYM, and other responsibilities as they may arise.

RECORDING CLERK OF BUSINESS SESSION

• Two-year term, normally beginning in September after nomination in April of odd years.
• Duties include: preparing minutes at HYM Business Session, circulating minutes to all Monthly Meetings in advance of next Session.

TREASURER

• The Shrewsbury-Plainfield Half-Yearly Meeting has no position of treasurer. The Clerk of HYM represents us among the regional meeting treasurers on the New York Yearly Meeting Financial Services Committee.

RECORDING CLERK OF MINISTRY & COUNSEL

• Two-year term, normally beginning in September after nomination in April of odd years.
• Duties include: preparing minutes at HYM Business Session, circulating minutes to all Monthly Meetings in advance of next Session.

NOTE FOR ALL TERMS:

A maximum of 2 consecutive terms may be served with a minimum of one full year before being eligible for appointment to same position.

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COMMITTEES

NOMINATING COMMITTEE

Comprised of 5 members, one from each of the constituent monthly meetings, as appointed by the meetings. Terms are 3 years with a maximum of 2 consecutive terms served with a minimum of one full year before being eligible for appointment to same position.

Positions to be sought by the Nominating Committee:

• HYM Clerk (even year)
• Recording Clerk (odd year)
• HYM Clerk of Ministry & Counsel (even year)
• Recording Clerk of Ministry & Counsel (odd year)
• Two Representatives to NYYM Nominating Committee to serve 3 year terms (1 or 2 representatives each year).
• One Representative to NYYM Ministry & Counsel Coordinating Committee to serve a 3 year term (every 3rd year. or as needed).

The Nominating Committee shall meet in advance of the April HYM Session to prepare the slate of nominations.

MINISTRY & COUNSEL COMMITTEE

Comprised of the Clerk and Recording Clerk of HYM Ministry & Counsel, and the Clerks of the constituent Monthly Meeting's Ministry & Counsel Committees, or their designated representative.

The duties of the Ministry & Counsel Committee include: overseeing the publication of the HYM newsletter ‘The Candle,’ developing closer ties between the Monthly Meetings, planning HYM events / retreats other than those listed in the calendar.

The Ministry & Counsel Committee shall meet at least five times per year. One meeting shall be at each of the constituent Meetings, joining in Worship with the Meeting. These five meetings are open to all interested in attending. The committee may, if necessary, meet more frequently and in closed session.

HYM GATHERINGS COMMITTEE

Comprised of 5 or more members, one or more from each of the constituent Monthly Meetings, as appointed by the Monthly Meetings.

This committee will plan and promote HYM gatherings as needed.

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2006-07 COMMITTEE APPOINTMENTS

HYM NOMINATING COMMITTEE

Manasquan	George Roe
New Brunswick	Joe Maso
Rahway-Plainfield	(pending)
Shrewsbury	Steve Ross
Somerset Hills	Carol Coulthurst

HYM GATHERINGS COMMITTEE
Currently inactive

HYM MINISTRY & COUNSEL COMMITTEE

Clerk	Tom Ludlow, Shrewsbury MM (08)
Recording Clerk	Lee Maxwell, Shrewsbury MM (07)
Manasquan M&C Clerk	Norma Heller
New Brunswick M&C Clerk	Barbara Menzel
Plainfield M&C Co-Clerks	Barbara Andrews & Roger Dreisbach-Williams
Shrewsbury M&C Clerk	Gay Edelman
Somerset Hills M&C Clerk	Carol Coulthurst

NYYM Representatives

Representatives to NYYM Nominating Committee	Carol Coulthurst, Somerset Hills MM (09) & Steve Ross, Shrewsbury MM (07)
Representative to NYYM Ministry & Counsel Coordinating Committee	Roger Dreisbach-Williams, Rahway-Plainfield MM

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