Spring Sessions 2013
April 6–7, 2013 • Friends Academy, Long Island
Welcome! Long Island Quarterly Meeting welcomes everyone to Spring Sessions, to do the business of the Yearly Meeting and to expand the life and witness of our Society. This is an opportunity to bring our meeting’s concerns to the attention of the Yearly Meeting and to report back the decisions of the sessions. We encourage as many Friends as possible to come and share the worship and the fellowship of the gathered Yearly Meeting.
F/friends are welcome to arrive on Friday evening, although there no program is planned. Those being met at airports will be taken to Westbury Monthly Meeting, where host families will meet you. Those arriving by car will get directions to the host family or the motel or will be directed to meet their hosts at Matinecock Meeting. The Host Committee asks that those requesting hospitality, pick-up, or childcare return their registration forms no later than March 22.
Schedule & Agenda. Click the the following to download the Schedule & Agenda for Spring Sessions 2013.
Sessions documents. Click here to go to a list (below) of documents from Spring Sessions. They are available for download in pdf format.
Meals: Meals and snacks will be provided by Friends Academy staff, including vegetarian, non-vegetarian, and vegan items. Lunch on Saturday and Sunday will cost $10.95 and Saturday dinner will be $14.25. We ask that participants indicate their food preferences on the registration form to aid the planning for meals.
Hospitality: Hospitality is available with local Friends for Friday and/or Saturday nights by request on a first-to-ask, first-assigned basis. A list of motels will be sent to anyone requesting this information on the registration form. Friends Academy is in a residential area, so that those using a motel would need their own transportation. Hospitality coordinator is Valerie Smith, email@example.com or 631-423-9361.
Registration: You may register in two ways. Either fill out the registration form, save it, and e-mail it to Elaine Learnard at firstname.lastname@example.org, or print out your registration form and mail it to: Elaine Learnard, 122 Randall Avenue, Port Jefferson, NY 11777. You may pay your registration fees electronically using the Yearly Meeting’s PayPal, which you can access using the “Make a Financial Contribution” button on the Yearly Meeting’s website home page. If paying by PayPal, please add $3.00 to your total registration amount to cover NYYM’s PayPal expense. If paying by check, checks should be made payable to NYYM and sent to 15 Rutherford Place, New York, NY 10003. The registration deadline is March 22, 2013.
Meeting Space and Display Space: Requests for committee meeting space and display space should be directed to Steve Fortuna, Fortunasc@aol.com, 917-991-2922.
Childcare: Children will be supervised in play areas during the day. Parents are responsible for their children during meals. Please note your needs on the registration form. The form must be received by March 22nd to reserve childcare arrangements.
Airports: Local airports include La Guardia, Kennedy, and MacArthur-Islip. To arrange for pickup, please note your needs on the registration form and mail before the March 22 deadline. After this date, you can make alternate arrangements with Classic Car Service by dialing 20 from the airport courtesy phone. From JFK, you can take a L.I. Rail Road train to the Jamaica station and transfer to the Oyster Bay line to Locust Valley. Check with the Local Transportation desk for details.
Driving Directions to Friends Academy, 270 Duck Pond Road, Locust Valley, NY 11542: Take the Long Island Expressway (I-495) to exit 39, Glen Cove Road. Turn left westbound or right eastbound onto Glen Cove Road north. Continue past Northern Blvd. (Rte. 25A) to Cedar Swamp Road exit (approximately 6 miles). Bear right onto Cedar Swamp Rd. (name will change to Glen St.). At the large grey stone church on the right, turn right onto Pearsall Ave. Stay to the right on Pearsall to the railroad tracks. Turn right over the tracks onto Duck Pond Road. Friends Academy is at the corner of Piping Rock Rd. on the right, approximately 1 mile.
Train: Long Island Rail Road from Penn Station via the Oyster Bay line to Locust Valley takes 1 hour 10 minutes. Friends can be met Saturday and Sunday morning. The first train departs Penn Station at 8:25 AM, 8:12 from Atlantic Terminal, and arrives in Locust Valley at 9:35; both trains have a change at Jamaica. Price and schedule information is available at www.mta.info/lirr.
For car service or any other travel information contact the host committee.
Saturday, April 6
|8:30 AM||Registration with bagels, coffe, and tea – lobby|
|9–9:45||Meeting for Worship – theatre|
|10–12||Meeting for worship with attention to the life of the Yearly Meeting – theatre|
|12–1:15 PM||Lunch and fellowship – cafeteria|
|1:30–3:00||Committee meetings – see posted lists|
|3:10–4:45||Committee meetings – see posted lists|
|5:00–6:00||Dinner – cafeteria|
|6:15–8:45||Coordinating committee meetings – Dolan Center, lower level
General Services Coordinating Committee – Room B/chorus room
Ministry Coordinating Committee – Room C/band room
Nurture Coordinating Committee – Room D/orchestra room
Witness Coordinating Committee – Room A/rehearsal room
|Sunday, April 7|
|9–10:00 AM||Meeting for worship – theatre|
|10:15–12:15||Meeting for worship with attention to the life of the Yearly Meeting – theatre|
|12:30–1:30 PM||Lunch and farewells|
|1:45–3:00||Optional committee meetings *|
* Don't forget to request meeting space for your committee: contact Steve Fortuna, Fortunasc@aol.com, 917-991-2922.
Click the titles to download the following documents in pdf format:
- Minutes of Spring Sessions 2013
- Schedule & Agenda for Spring Sessions
- Letter from Chwele Yearly Meeting, Kenya
- Report from Ministry Coordinating Committee on Recording Gifts In Ministry
- Report from the Meetings for Discernment Committee
- Report from the Young Adult Field Secretary
- Report from Aging Resources, Consultation, and Help
- Report on the General Secretary’s sabbatical
- Report from the Priorities Working Group
- Faith and Practice Worship Group Definition
- Treasurer's Reports
- Consent Agenda
- Handbook pages