Spring Sessions 2017, Original pre-Session Portal Page


Spring Sessions 2017

March 31 – April 2

Friends Academy
Locust Valley, NY

Spring Sessions 2017 flyer

Welcome . . .

Registration Deadline: Friday, March 21, 2017
Registration for adults registering after March 21 is $35.

Long Island Quarterly Meeting welcomes everyone to Spring Sessions, to do the business of the Yearly Meeting and to expand the life and witness of our Society. This is an opportunity to bring our meeting’s concerns to the attention of the Yearly Meeting and to report back the decisions of the sessions. We encourage as many Friends as possible to come and share the worship and the fellowship of the gathered Yearly Meeting.

Date: Friday-Sunday, March 31-April 2, 2017.

Location: Friends Academy, Long Island, 270 Duck Pond Road, Locust Valley, NY 11560.

Alternative Date: Saturday, April 8, 2017 (location tba if needed).

Contact Phone: Herb Lape 631-456-9081 or Elaine Learnard 631-513-2735.

Contact Phone for Children and Youth programs: Melinda Wenner Bradley 484-678-6508.

Click here to download the Spring Sessions flyer.

Special Friday Evening Program

F/friends are welcome to arrive on Friday and either to go directly to their host family or come to Westbury Meeting at 550 Post Ave. Westbury, NY 11590 any time after 4pm and take part in a simple meal at 6pm and an informal discussion on the NYYM theme for 2017 – “Bringing the Peaceable Kingdom to a Turbulent World” that will finish up around 8pm. Those being met at airports will be brought to Westbury Meeting, where host families will meet you. The Host Committee asks that those requesting hospitality, pick-up, or childcare return their registration forms no later than March 17.



Deadline: the registration deadline is March 21, 2017.
Registration is $35 for adults registering after March 21.

Online Registration Form—paying by credit card: click this link if you wnat to register online and are paying by credit card.

Online Registration Form—paying by check: click this link if you wnat to register online but plan to pay by check.

The online registration form is sufficient to register you; you do not have to send in a downloaded form by email. If you cannot register online for some reason, please contact the office at office[at]nyym.org, 212-673-5750.

Download the Youth Medical Form—we need a medical form for each youth registered.

Instructions: You may register in two ways:

To register online, click the following if you are:

To register by regular mail, fill out the registration form (from Spark or downloaded here) and mail it to Helen Garay Toppins, NYYM Office, 15 Rutherford Place, New York, NY 10003. Include a check payable to New York Yearly Meeting. The registration deadline is March 17, 2017.

Registration fees are $25 for adults 18 and older prior to March 21, and $35 thereafter. For youth 17 and younger, the fee is $15 whether registered on time or late. However, please note that child care will not be available for children registered after March 17 if there are no other children in their age group who have registered on time.

Youth Program

Please register by March 17!

Program for Children (Ages 4 to Grade 5)

Saturday 9am-12pm and 1:00-5:30pm; Sunday 9:00-11:45am

A dynamic and fun program will include an exploration of Edward Hicks’ “Peaceable Kingdom” series and how we create peace today in our homes and communities. On Saturday afternoon, we’ll join the older youth for a beach clean up and visit Council Rock in Oyster Bay where George Fox preached in 1672! We’re going to play, create, sing and listen together! Both groups will focus on fellowship and community building, as well as joining the adult community for meals and worship.

Program for Youth (Grades 6-12)

Saturday 9am-12pm and 1:00-5:30pm; Sunday 9:00-11:45am

The youth program will span the history of Quaker witness in the world from the Flushing Remonstrance to the work of individuals and organizations today working for peace and justice. We’ll hear from members of the NYYM community about their experiences, and explore how we each feel called to bring the peaceable kingdom to our turbulent world. Saturday afternoon will include a service project (beach clean up) with younger Friends.

Overnight Opportunity for High School: Friday and Saturday evenings there will be a program for students in grades 9-12 focusing on fellowship and community building. On Saturday, there will be time for “self space” and homework, and we’ve been invited by Friends Academy faculty to gather around a firepit on campus.

Childcare: The youngest children (through Age 3) will be supervised in an early childhood classroom space at Friends Academy during the day on Saturday and Sunday until lunch. Parents are responsible for their children during meals. Please note your needs on the registration form. The form must be received by March 17th to reserve childcare arrangements.

ONE NYYM Community:
All ages of children and youth will join the gathered yearly meeting community at times in the weekend—for meals, and for worship. We’ll begin together on Saturday morning for the roll call and opening worship, and on Sunday from 9:00-9:30 participate in multigenerational Community Worship before heading to Giant First Day School together.

Are you a FAP? Interested in signing up to be a Friendly Adult Presence or driver? Please contact [email protected].

Medical form. We require a completed medical form for each child attending a NYYM session. Find the form online or request a paper copy from the registrar. Download the Youth Medical Form.

Sessions Schedule

Friday March 31, Westbury Meetinghouse, 550 Post Ave., Westbury, NY 11590
4:00 Meetinghouse open
6:00 – 8:00 Simple dinner, informal discussion on the theme, "Bringing the Peaceable Kingdom to a Turbulent World."
Saturday April 1, Friends Academy, 270 Duck Pond Road, Locust Valley, NY 11560
8:00 am Registration, fellowship, display set up, with bagels, coffee, etc.
9:00 – 9:45 Meeting for worship (theater)
10:00 – 11:45 Meeting for worship with a concern for business (theater)
12:00 – 1:00 pm Lunch & fellowship (cafeteria)
1:15 – 2:45 Meeting for worship with a concern for business (theater)
3:00 – 4:00 Committee meetings 1*
4:15 – 5:15 Committee meetings 2*
5:30 – 6:30 Dinner (cafeteria)
6:45 – 9:00 Coordinating committee meetings
Sunday April 2, Friends Academy
8:00 – 9:00 Refreshments and fellowship
9:00 – 10:00 Meeting for worship (theater)
10:15 – 11:45 Meeting for worship with a concern for business (theater)
12:00 – 1:30 Bag lunch and farewells
1:45 – 3:00 Optional committee meetings

* Committeee meeting space to be reserved by committee clerks.


Hospitality is available with local Friends for Friday and/or Saturday nights by request on a first-to-ask, first-assigned basis. A list of motels will be sent to anyone requesting this information on the registration form. Friends Academy is in a residential area, so that those using a motel would need their own transportation. Hospitality coordinator is Tom Bigda Peyton, 631-223-0863, [email protected].


Meals and snacks will be provided by Friends Academy staff, including vegetarian, non-vegetarian, and vegan items. Lunch on Saturday and Sunday will cost $11.00 each day and Saturday dinner will be $14.25. We ask that participants indicate their food preferences on the registration form to aid the planning for meals.


The youngest children (through Age 3) will be supervised in an early childhood classroom space at Friends Academy during the day on Saturday and Sunday until lunch. Parents are responsible for their children during meals. Please note your needs on the registration form. The form must be received by March 17th to reserve childcare arrangements.


Carpool: Carpool web page—sign up as either a driver or a passenger.

Transportation contact and questions: (including train station pick up) David Sinclair 516-398-7774.

Airports: Local airports include La Guardia, Kennedy, and MacArthur-Islip. To arrange for pickup, please note your needs on the registration form and mail before the March 17 deadline. After this date, you can make alternate arrangements with Classic Car Service by dialing 20 from the airport courtesy phone. From JFK, you can take a L.I. Rail Road train to the Jamaica station and transfer to the Oyster Bay line to Locust Valley. Check with the Local Transportation desk for details.

Driving: Directions to Friends Academy, 270 Duck Pond Road, Locust Valley, NY 11542: Take the Long Island Expressway (I-495) to exit 39, Glen Cove Road. Turn left westbound or right eastbound onto Glen Cove Road north. Continue past Northern Blvd. (Rte. 25A) to Cedar Swamp Road exit (approximately 6 miles). Bear right onto Cedar Swamp Rd. (name will change to Glen St.). At the large grey stone church on the right, turn right onto Pearsall Ave. Stay to the right, on Pearsall to the railroad tracks. Turn right over the tracks onto Duck Pond Road. Friends Academy is at the corner of Piping Rock Rd. on the right, approximately 1 mile.

Train: Long Island Rail Road from Penn Station via the Oyster Bay line to Locust Valley takes 1 hour 10 minutes. Friends can be met Saturday and Sunday morning. The first train departs Penn Station at 8:25 AM, 8:12 from Atlantic Terminal, and arrives in Locust Valley at 9:35; both trains have a change at Jamaica. Price and schedule information is available at www.mta.info/lirr.

Other! For car service or any other travel information contact the host committee.

Hotels and Motels

Click this link to see motels near Friends Academy.

The Tides (2 stars)
2 Bayville Avenue, Locust Valley, NY, 11560, 866-538-9483

Glen Cove Mansion (4 stars)
200 Dosoris Ln, Glen Cove, NY, 11542, 866-538-9483

East Norwich Inn (2.5 stars)
6321 Northern Blvd., East Norwich, NY, 11732, 866-538-9483

Travelodge Manhasset (2 stars)
Travelodge Manhasset
1177 Northern Blvd., Manhasset, NY, 11030, 866-538-9483

Meeting and Display Space

Requests for committee meeting space and display space should be directed to Steve Fortuna, [email protected], 917-991-2922. Please submit your request by the registration deadline, Friday, March 17, 2017.


We ask participants to consider their environmental impact when attending any NYYM gathering. Carpool with other local attendees, for instance, using the most fuel-efficient vehicle of the group. Bring a travel mug and water bottle with you—some even bring their own utensils and plates! Bring a warm sweater, so that we don’t have to turn up the heat in the entire building for the comfort of only two or three people. Instead of printing out the advance documents, save them to your computer or tech device and read them electronically. If you do print them out, be sure to share! Return your nametag holder when you last leave the venue, so they can be used again. Whatever ways you can think of to lower your carbon footprint, reduce, and reuse, will be greatly appreciated.

Advance Documents

See Resources below for advance documents related to the agenda for Spring Sessions.

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