Summer Sessions 2010

Summer Sessions at Silver Bay, NY
July 18–24, 2010

• Andrew Tomlinson, John Calvi, and Jim Atwell at New York Yearly Meeting
• Bible Study at Summer Sessions
• Peace Is Our Theme This Year
• Registration information and forms
• NYYM Registration Fees
• An Invitation to Facilitate Worship Sharing
• Participant Expectations
• Agenda Items
• Interest Group Proposals
• 12-Step Meetings
• Financial Assistance Available for Silver Bay
• Disability Concerns at Silver Bay
• Golf Cart Drivers Desperately Needed
• ALERT to Guests Needing a Roommate
• Food Service at Silver Bay
• Room Descriptions and Rates
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• Staying on Campus
• Camping at Silver Bay
• Off-Campus and Day Registrants
• Nearby Motels
• Public Transportation
• Driving Directions
• On Your Way to Silver Bay
• Junior Yearly Meeting (JYM)
• JYM Frequently Asked Questions
• JYM Volunteers Needed
• Helpful People for Yearly Meeting Sessions
• Schedule at a Glance
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• Program
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• Advance Reports for 2010
      Reports of NYYM Committees
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Andrew Tomlinson, John Calvi,
and Jim Atwell at New York Yearly Meeting

Andrew Tomlinson, director of Quaker UN Office	John Calvi of Quaker Initiative to End Torture	Jim Atwell will lead Bible Study

What are the sources and the leadings of our work for peace? What sustains us in the way of peace?

Highlighting the spiritual foundations of their work for peace, John Calvi and Andrew Tomlinson will share as plenary speakers at our Monday evening session. From his healing ministry of massage to help trauma survivors, John Calvi of Putney, VT, Meeting has been led to found the Quaker Initiative to End Torture (QUIT). Andrew Tomlinson of Chatham-Summit Meeting works as director of the Quaker United Nations Office (QUNO) in New York, where he has been articulating what makes the Q in QUNO.

Both speakers will be available during the week as participants in other parts of the program, including interest groups. A welcoming reception after the Monday plenary session will be a time for personal introductions and follow-up.

Look for more information in the June InfoShare.

John Cooley, clerk, Sessions Committee

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Enlivening the Words!

Bible Study at Summer Sessions

“For some, the four Gospels form a colorless narrative of what Jesus did and said. Unless we enter the scripture texts, Jesus can seem less than human, a kind of holy robot who soberly heals, preaches good, and condemns evil.

“Scene-setting is a must in understanding Jesus, as is our careful consideration of tone.In terse scriptural accounts, tone is in short supply; once we prayerfully add it, they burst into fuller life for us. We’ll read several New Testament stories and see if we can make them radiate Spirit.”

Jim Atwell is a member of Butternuts Meeting and is a NYYM recorded minister. After 13 years as a Catholic monk, he left the order in 1969 to find his way to the Friends. Jim’s graduate degrees are in theology and English. He has spoken in pulpits of all major denominations and has spent many years in prison ministry.

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Peace Is Our Theme This Year

Cherished Friends,

Our Spring Sessions at Chautauqua did indeed feel covered at times. The prospect of gathering again is exciting! July and our Summer Sessions will be upon us soon. All are invited and welcome!

Peace is our theme this year. We will consider what peace can look like when it begins at home, and when it moves out in the world. I invite you to prepare by reading advance materials as soon as they become available. Please consider them, and talk about them with others in your meeting or worship group. As always, please pray about the work of our Yearly Meeting, and of Friends everywhere.

The following queries presently rise up as I hold our meeting in prayer: Are we being faithful? Where is the Life? How does our work relate to our faith?

What rises up for you?

Most years we experiment with something new at our gathering, and this year is the same. Our rest time will be later in the afternoon than it has been recently—before dinner instead of immediately after lunch. The Meeting for Discernment will take place on Tuesday morning and afternoon, with the evening given to a choice between the opportunity to share about the experience of the Meeting for Discernment and interest groups. All are encouraged to participate in the Meeting for Discernment for extended worship with Friends from around the Yearly Meeting. Among the experiments is an idea from New England Yearly Meeting: a Clerk’s Tea to welcome newcomers—and those who feel like newcomers, and those who want to help newcomers feel at home. Scheduled on Sunday from 4:00 to 5:30, and again on Wednesday from 6:00 to 7:00 for Friends arriving midweek, this casual gathering will focus on answering questions and establishing relationships.

A Friend recently testified that Summer Sessions strengthens her for the work to be done back home. At a time when so many Friends feel heartsick about the condition of the world, and powerless to help make palpable and vibrant the vision of the One, let us come together for mutual encouragement and refreshment as we consider how Truth prospers among us.

Feel free to be in touch with any questions, or comments, or offers to help!

In loving friendship,

Heather M. Cook, clerk, NYYM (Chatham-Summit Meeting), clerk [at] nyym.org

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Registration

Everyone Must Register

To register by mail, determine your total registration fee from the table below, fill out the appropriate registration form (adult or Junior Yearly Meeting), print it, and send it in with your registration check via postal mail to NYYM, 15 Rutherford Pl., New York NY 10003. Do not include any of your Silver Bay charges as part of our registration fees.

To register online, determine your total registration fee from the table below, then click on the “Buy Now” button below. Enter the amount of your payment in the space provided. Please add $3.00 to your total registration amount to cover NYYM’s PayPal expense. Do not include any of your Silver Bay charges as part of our registration fees.

To make a donation to the Equalization Fund, come back to this page and click the “Donate” button below.

Fill out Adult or JYM registration form(s), save them, and e-mail as attachments to office [at] nyym.org.

Clustering (staying in rooms that are close together) is required of all parents/guardians/sponsors and the children they are supervising. Mail or e-mail your registrations in at the same time.

 

NYYM Registration Fees

NYYM registration fees (not to be confused with the room deposit for Silver Bay YMCA) must be included with the completed registration form for everyone (age three and older). Everyone (all ages) must be registered, even the under-threes.

All off-campus and day registrants must pay a Day Use Fee to Silver Bay, which allows use of the facilities, including the swimming areas, gym, art center, and boathouse.

 

	Until July 11	July 12–18	After July 18
Adults	$40	$70	$80
Young adults 18–35 yrs.	$32	$62	$72
JYM Youth (3yrs to 17 yrs)	$20	$35	$40
Family Group—2 adults & all children under 18 in room with parents	$77	$107	$117
Family Cluster—2 adults & all children under 18 in 2 rooms with adult in each room	$100	$130	$140
Per day fee*	$19	$24	$30
*Per day fee applicable only to all those attending less than half session.

 

If you have questions, please call Helen Garay Toppins at the NYYM office, 212-673-5750.

 

Register

Donate to Equalization Fund

 

To Register for JYM (complete JYM information is below).

Carefully fill out the JYM registration form. Be sure to

• Fill out one registration form per person
• Indicate the age and grade each child will enter in the fall on their registration form
• Request that children be assigned to a room close to their parent(s), guardian, or sponsor (this is called clustering and is mandatory for all attenders under the age of 18)
• Send in the registrations of all people in a cluster together. Silver Bay staff is not able to reshuffle for clustering accommodations due to the large size of our conference. Any youth registrations sent separately from those of their responsible adults will be returned.

The NYYM office sends copies of JYM registrations (for all youth from infants through high school) to the JYM registrar, as well as to the Silver Bay registrar. For JYM and Silver Bay to have activities ready and staffed, early registration is critical! If you have any questions about registration please call Helen Garay Toppins at the NYYM office, 212-673-5750, or e-mail office [at] nyym.org.

Please feel free to contact the JYM coordinators or clerk with any questions regarding JYM. We look forward to seeing you at Silver Bay! Susan Stillman, sustillman [at] gmail.com, 973-783-0118. Ginny Haines, virginiaisabelle [at] gmail.com, 315-525-3808. Peter Close, JYM clerk, woolmanj [at] aol.com, 203-661-2532.

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An Invitation to Facilitate Worship Sharing

Claire Simon & Vonn New, Worship Sharing coordinators

As is traditional, we are planning for worship sharing during Summer Sessions. We would like you to consider facilitating a worship-sharing group this summer. Suggestions about the format and topics will be sent to group leaders in advance.

Worship sharing groups provide an opportunity to worship together near the beginning of the day, setting the tone for other activities as the day unfolds. Groups meet Monday through Friday from 9:00 to 10:00 a.m. On Saturday Friends are encouraged to participate in the final community meeting for worship at 10:15 a.m.

Please reply as soon as possible via e-mail to Claire Simon, quakerartist [at] verizon.net, and to Vonn New, vonn.new [at] gmail.com.

We hope you will feel led to contribute to Yearly Meeting in this way.

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Participant Expectations

As we come together to build a spiritual community during Summer Sessions, we join together in agreeing to a set of expectations to ensure a safe and pleasant experience for all. These expectations will apply to all NYYM registrants for Summer Sessions boarding at the Silver Bay YMCA, as well as all day guests, and will be sent to those registering for Silver Bay.

NYYM Agreements

1. All attenders are expected to observe safety precautions such as: maintaining contact between children and parent(s), guardians, or sponsors at regular intervals.
2. Attenders under 18 years old are expected to:
   • register with Junior Yearly Meeting in the company of the parent, legal guardian, or sponsor
   • cluster with (sleep in a room near) the parent(s), guardian, or sponsor
   • have a valid medical consent form signed by a parent or guardian (medical forms will be mailed to JYM registrants)
   • attend the activities of the JYM group to which assigned.
3. If parent(s), guardian, or sponsor for a child under 18 years old, assume responsibility for the safety and well-being of that person.
4. If responsible for a child or to an adult, agree and commit to a specific bedtime and daily check-ins.
5. If 18 years or older, register yourself and dependents with Yearly Meeting.

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NYYM Beach and Waterfront Safety Guidelines

• NYYM guests renting SBA watercraft should stay within binocular range of SBA personnel at the boathouse, including not going behind any islands.
• NYYM guests shall only dock rental watercraft at SBA docks unless specific arrangements are made in advance with SBA personnel.
• Any NYYM guest renting a watercraft, in addition to SBA rules, must remain in the *Safe Bay Area unless there is a person in the craft who is minimum age 18.
• Any NYYM guest who uses his/her own watercraft must obtain parental or guardian permission to take any NYYM guest under the age of 18 onto his/her watercraft, and is requested during such excursions to abide by the above rules.

Silver Bay Association rules also apply, and include the following:

Rules for Boat Rentals:

Sailboats (Sunfish, Lasers)

• Everyone must pass lifetime screening test – twice around three sailing buoys, capsize and right boat (record name and date into sailing records)
• Screening Tests—Daily 9:00 A.M. to 1:00 P.M.
• Solo—Minimum age 12

Canoes

• Two per canoe (solo must prove proficiency)
• Age 10–15 must stay in Safe Bay Area

Kayaks

• Tandem—Age 10–15 must stay in Safe Bay Area
• Solo—Minimum age 10
• Age 10–12 may paddle next to one over 15 or must stay in Safe Bay Area

Rowboats

• Age 8–12 rowers must stay in Safe Bay Area

*Safe Bay Area is defined as the line from tip of Slim Point to the employee area raft.

 

Beach Rules:

The following rules are posted on Bay and Slim Point guard stands and must be enforced:

1. No “horseplay” on the docks, or in the water.
2. No running on the dock (as posted at ERC).
3. No diving from the sides of the ERC dock. Area marked “NO Diving.”
4. No flotation devices allowed in bathing area.
5. No balls or Frisbees in the bathing area.
6. No running dives into the water.
7. No diving from the dock or raft into water less than 8 feet.
8. Patrons are not allowed to use whistles near the beach area.
9. Children under 7 must be accompanied by an adult when in the water.
10. Boating, water-skiing, or surfboarding prohibited in the swimming area
11. No motorized vehicles permitted on the beach.
12. No clay digging on beach or in the water.
13. Masks and snorkels must be approved by lifeguard prior to use.

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Interest Group Proposals

Interest groups at Silver Bay will be held on Tuesday and Wednesday from 7:45–9:15 p.m. An interest group is an educational opportunity to inform attenders about a topic or activity of importance to Friends.

Those interested in facilitating an interest group should send their proposals to the appropriate coordinating committee clerk by June 25. For details, please see June InfoShare. Any questions, contact Barbara Menzel at bjmenzel [at] optonline.net or (cell) 908-227-5135.

12-Step Meetings

This year 12-Step meetings will be held

• Monday, 6:30–7:45 p.m.
• Tuesday, 10:00–11:00 p.m.
• Wednesday, 6:30–8:00 p.m.
• Thursday, 10:00–11:00 p.m.
• Friday, 6:30–7:45 p.m.

Note: Ending time for Monday and Friday meetings is earlier than that listed in Spark.

Nurture Coordinating Committee has oversight of this but needs to hear from people who would be willing to take responsibility for one or more of these meetings. To volunteer, please contact Boyce Benge. His contact information is in the Yearbook.

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Financial Assistance Available for Silver Bay

June 25 is the deadline for financial assistance. To help make Silver Bay more affordable to Friends in need, the Advancement Committee and the Equalization Fund provide modest scholarships.

At Spring Sessions, NYYM approved the Equalization Fund. This contribution-based fund supplements Advancement Committee funds to assist those who can’t afford to attend NYYM sessions. The registration form in Spark and on the Web site provides an opportunity for Friends to contribute to the fund.

To apply for a scholarship, first, ask your monthly meeting and quarterly/regional meeting for support.Friends requesting financial assistance from their meeting are asked to forward confirmation from the meeting about the amount that has been asked for and granted--even if it is zero. This process can be simple: an e-mail or note from the clerk on the registration form, or a more formal letter.

Second, fill out the Financial Assistance section of your registration form stating the amount you expect to receive from your meeting. Then write in the amount you need from the scholarship funds. Scholarships typically provide adults and children up to one-third the cost of the lowest-priced housing. If you have a physical condition that limits your mobility and your access to the lower-priced housing units, please give us that information on your registration form. We may be able to adjust your scholarship.

Scholarship applications, which are part of your registration form, are due in the Yearly Meeting office by June 25. A confirmation slip will be e-mailed (or mailed) to you by July 7 indicating the level of aid you will receive. If you have questions please contact the NYYM office at office [at] nyym.org or call 212-673-5750.

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Disability Concerns at Silver Bay

Friends who indicate special needs on their registration will receive a form from Ron Inskeep, the NYYM special-needs coordinator at Silver Bay. The form requests specific information on your disability, which will be kept confidential. This information will help the special-needs coordinator be better prepared to meet Friends’ needs.

There will also be opportunities for Friends to be special-needs volunteers. A checkbox for volunteers is on the registration form.

Housing

There are five mobility-accessible sleeping rooms, with bathrooms, in the Inn that are reserved for those using wheelchairs (and their roommates). One-tenth of the rooms in the Inn will be reserved for people who, for any reason, find it physically difficult to room elsewhere. These rooms will be held ONLY UNTIL JULY 1, and then will be released for general availability.

If you have a disability or illness that makes it hard for you to climb hills or steps, please make sure that you sign up early, and request one of the reserved rooms. Financial assistance is available from the Advancement Committee and the Equalization Fund.

Friends who are unable to transfer themselves to and from wheelchair/bed, etc., and require special assistance with dressing, bathing, or other personal needs must arrange this assistance on their own and must have the person assisting stay in their room. The caregiver must be in attendance for the length of the stay of the person they are helping. Silver Bay will offer a special reduced rate for the person assisting.

Worship and Meetings

The people who set up the worship sharing groups need to know if you have hearing or physical problems so that note takers can be provided, or accessible locations allocated. Please indicate on your registration form if you require such assistance.

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Golf Cart Drivers Desperately Needed

Our need for the golf cart at Summer Sessions has nearly outgrown our volunteer pool of drivers. In order to offer the level of service that Friends have used in the past, we need to fill 82 one-hour volunteer slots. Driving the cart is easy, fun, a great way to serve the community, and a wonderful way to get to know Friends of all ages you might not otherwise meet. However, insurance coverage requires that volunteers must be over 21, have a valid, clean driver’s license, and be a member of NYYM. If 40 NYYM Friends each volunteer to drive for two hours during the week, we will be able to maintain the level of golf-cart service we want to offer. To commit to driving for two hours or more, please contact Carol Rice at crdk [at] highlands.com.

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ALERT to Guests Needing a Roommate

Silver Bay YMCA will make every effort to find a roommate but cannot guarantee to find one. Guests will be less likely to incur a single-room rate if they make their own contact for rooming together. Silver Bay will inform registrants one week prior to arrival if they are unable to find a roommate. All guests are responsible to make full payment for the period for which they register regardless of their actual length of stay; thus a remaining roommate would not be financially responsible for the early, unplanned departure of another roommate (since there is no refund for early departure). A guest who has no roommate registered will be charged for the single rate. To be sure there are no misunderstandings it is best for roommates to check in together at Silver Bay when they arrive.

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Food Service at Silver Bay

Meals begin with dinner on Sunday evening and conclude with lunch on Saturday. If you plan to arrive at Silver Bay early enough to have lunch on Sunday, you must make arrangements with Silver Bay YMCA in advance to purchase this meal, which is not part of the conference package.

Silver Bay will provide standard and vegetarian menu choices for each meal. Vegetarian meals will include eggs, milk, and cheese but no meat or fish. Silver Bay cannot accommodate “specialty” diets. A full salad bar will be provided at both lunch and dinner. If you are a vegetarian, please indicate this on your registration form, so that Silver Bay can be prepared.

For those who have other special dietary needs, it is recommended that you bring your own food. Silver Bay will provide refrigeration. A refrigerator will be made available for baby food, etc. Cooking facilities for those with special dietary needs (though not for campers) will be available in Paine Hall—1st floor off rotunda.

The Silver Bay cooks will not add salt to either the regular food or the vegetarian food. Salt shakers will be available on the tables.

The dining hall will open at 5:00 p.m. each day for dinner. This is to help ease the way for families with small children, and Friends who are physically challenged, along with their helpers, in the hope these Friends will have the time and space to get their meals and settle in before the larger group steps into the line. In light of this, we ask that you please allow these Friends the courtesy of going to the front of the line at all meal times and remind them to feel comfortable stepping up. We also encourage all of the community to lend a hand to anyone who might seem overwhelmed and in need of help carrying plates/bowls, etc., getting drinks or navigating the busy dining hall. Mealtimes can be stressful for the youngest among us, our physically challenged friends, and their families and helpers. Your kindnesses will be deeply appreciated.

The food service coordinator is Martha Gurvich.

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Staying on Campus

Room Reservations

NYYM will send your reservation forms to Silver Bay YMCA, which will acknowledge your room reservation and request a nonrefundable room deposit of 25% per person, to be applied to your final bill. Do not send room deposits to the NYYM office. The balance of the Silver Bay charges must be paid at the SB desk before you leave. Silver Bay cannot guarantee housing or food for those who don’t preregister.

Preference for rooms is given to those who stay for the entire week. Rooms are assigned in the order in which requests are received. It is advisable to register early. All rooms have double occupancy. Beds for children may be added to some of the larger rooms. If you require a single room you may want to consider off-campus accommodations.

If no rooms are available at your price, you may be assigned to a room at a higher price. You will receive prior notice if this is necessary. A few double beds are available in the Inn, Bayview, and Trinity. If you would like one, please indicate that on your registration form. Room reservations will not be held after 6:00 p.m. on the day of your expected arrival unless the room is completely prepaid or you call Silver Bay to notify them of your late arrival. If you need to cancel, call Silver Bay (518-543-8833, ext. 350), so your room can be reassigned.

Silver Bay room check-in begins at 4:00 p.m. on Sunday, July 18. Checkout time is 11:00 a.m. daily. Luggage can be left in designated areas after checking out. Those not out of their rooms by 11:00 a.m. will be charged for an extra day. No refunds are issued for early departures, unless arrangements are made prior to check-in.

All rates are per person and include a 5% gratuity.

Suites in Bayview and the Inn have a surcharge of $25 per day, in addition to all other charges, if occupied by fewer than three persons.

The half-conference rate is for those attending from Sunday, July 18, to Wednesday, July 21, or Wednesday, July 21, to Saturday, July 24. The extra day rates are for those who wish to arrive on Saturday, July 17. Silver Bay does not guarantee that you will be assigned to the same room on the extra day.

Clustering (staying in rooms that are close together) is required of all parents/guardians/sponsors and the children they are supervising. Send in your registrations together.

No one should go to the Silver Bay YMCA without an advance registration with New York Yearly Meeting and assurance from SilverBay that there is room for you.

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Camping at Silver Bay

Are you a camper or camping family? Camping at Summer Sessions may be right for you this year. Friends who are experienced in woodland camping may wish to consider the Silver Bay YMCA Adirondack-style lean-tos on Ryan’s Ridge, a 15-minute hike up Woodside Trail on the west side of Route 9. There are two sturdy lean-tos, picnic tables, and a privy. There is no water supply at the site, but campers may use the bathrooms and showers in the gym basement. Each lean-to can accommodate four or five people, and rental is $20 per day for each lean-to (not per person). Off-campus rates ($240 per family for the week) also apply for use of all the other facilities at Silver Bay.

Closer to campus are two raised wooden tent platforms on a knoll behind the Fisher Gymnasium (near the Council Ring). Each platform is 20 by 20 feet, large enough for a family tent or two smaller ones. The rental rate is the same (per platform) as for lean-tos. Bathrooms with showers are in the nearby gym basement; a cooking space for campers will be located near the cafeteria.

Rogers Rock State Park, near Ticonderoga, is familiar to many campers from past years. Campsites rent for $22 per night for up to six persons. Use reserveamerica.com or call 800-456-2267. Kaki Sjorgren suggests that people claim the sites 226 through 236, and reserve early. Shuttle arrangements to Silver Bay may be available.

If one of these options is attractive to you—family, cluster, or several individuals who could share—please contact John Cooley, clerk of Sessions Committee, for more details and to find other campers for sharing space. E-mail jhcooley [at] aol.com.

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Off-Campus and Day Registrants

Friends camping, commuting, or taking rooms off-campus are asked to give their addresses for the week on the registration form. Otherwise, please supply this information when registering at Silver Bay. Badges are required for all attenders. Replacement charge for lost badges is $2.00.

People staying on campus pay for the use of facilities through their lodging costs; those living off-campus and daily commuters pay for the use of the facilities through a day use fee, paid when checking in at Silver Bay YMCA.

Day use fees for use of facilities for off-campus and day guests are as follows:

Individual	$21 per adult	$10.50 per youth 6–17 for one day
Individual	$126 per adult	$63 per youth 6–17 for the week
Family	$240 for the week
(Family is defined as members who share a household and live together as a family unit.)

Children 5 and under pay no day use fee when accompanied by a paying adult guest.

Meal tickets for the Silver Bay dining room can be purchased at the Inn front desk in advance of desired meals. The cost per meal is:

Breakfast	$12.00
Lunch	$12.00
Dinner	$18.00

Youth ages 6–17 are half the adult rate. Children 5 and under eat for no charge when accompanied by a paying adult.

If you intend to buy meal tickets when you arrive at Silver Bay, please indicate this on your registration form.

A name badge must be worn and a meal ticket purchased by anyone staying off-campus who wants to eat in the dining room.

All campers (platforms or lean-tos) and off-campus and day registrants must pay a day use fee to Silver Bay YMCA (see above), which allows use of the facilities, including the swimming areas, gym, art center, and boathouse.

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Nearby Motels

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Public Transportation

By train: Take Amtrak's Adirondack to Ticonderoga (800-523-8720 or 800-872-7245).

Bus service: Adirondack Trailways (800-225-6815) from New York or Albany to Lake George Village. See below for transportation from Lake George Village to Silver Bay.

PLEASE NOTE: Silver Bay does not provide shuttle service to and from Silver Bay. Below is a listing of vendors who can provide this service.

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Transportation Information

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Driving Directions

Silver Bay YMCA
87 Silver Bay Road
Silver Bay, NY 12874

Silver Bay is on the west side of Lake George about 90 miles north of Albany. Leave the Northway (Highway I-87) at exit 22, 23, or 24.

At exit 22: Take a left onto Rt. 9. Go thru village of Lake George. At the north end of village take a right onto Rt. 9N. Go through Bolton Landing, then go approximately 13 miles. At Silver Bay Road, go 1/2 mile to the Inn.

At exit 23: Take a right off exit onto Bolton Road all the way to the end of road. Turn left onto Rt. 9N, through Bolton Landing and 13 miles towards Hague. At Silver Bay Road, go

1/2 mile to the Inn.

At exit 24: Take a right off exit. Go 4 miles east to Rt. 9N, then left (north) on 9N for 13 miles. At the Silver Bay Road, go 1/2 mile to the Inn.

If pulling a trailer, take exit 25 and go toward Hague through Brant Lake. Turn south on 9N in Hague Village. There are steep hills when using exits 22, 23 and 24 and going north on 9N.

Driving time is 1 1/2 to 2 hours from Albany; 4–5 hours from New York City; 6–7 hours from Buffalo. Those needing more explicit or alternate directions may contact  Silver Bay.

For a map of the Silver Bay campus, please click here or request one from the NYYM office.

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On Your Way to Silver Bay

Adirondack Meeting, about an hour from Silver Bay, extends an invitation to Friends to visit meeting for worship on Sunday, July 18. This is a wonderful way to extend your knowledge of NYYM Friends and add a worshipful break to your journey.

Adirondack Friends Meeting offers programmed meeting for worship at 10:30 a.m. After worship there will be a time of refreshments and sharing.

The meeting is at 27 Saratoga Ave., South Glens Falls NY 12803. For information or directions, call Regina Haag, 518-793-3755.

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Junior Yearly Meeting

JYM Frequently Asked Questions

Welcome young Friends and parents/guardians to Junior Yearly Meeting (JYM). After reading this section, see the JYM registration information above.

Here are some basic things for everyone to remember:

When you arrive at Silver Bay YMCA you must check in with Silver Bay and get room assignments, then proceed to the JYM Office in the Falcon’s Nest on the top floor of the boathouse to register with JYM. Please bring your child’s relevant medical history and a record of any allergies.

Where does my child go? Each JYM group is based on the grade the young Friend will be entering in the fall, from 1st–12th. Each group meets in the same space every day. These spaces will be posted at JYM Registration. For the 0–5 years age group, Silver Bay offers childcare, which is supplemented by a JYM volunteer. Parents/guardians/sponsors of children age 8 and under are expected to drop off and pick up their children (promptly), or to have given the group leaders the name of a designated adult to do this for them.

When does JYM meet? The JYM program meets Monday through Friday from 8:45 a.m. to 12:15 p.m.

Afternoon and evening childcare.JYM provides cooperative childcare for children up through the age of 10, with JYM volunteers and JYM parents, every day during committee meeting times and evening session times. These times will be posted at JYM Registration and in the Weekly Program. NOTE: All evening childcare ends at 9:30 p.m. All of the PM childcare sessions rely on volunteer help. There must be one adult for every four children. Two volunteers from JYM will supervise each session. You can sign up to help, during JYM registration or at any time with the JYM PM childcare volunteers. We thank you in advance for helping to provide care for all of the children in our community.

How do I know where my child is during the day? During official JYM sessions they should be with their JYM groups. Any child not attending their age-appropriate JYM group must be accompanied by a parent, guardian, or parentally designated adult companion during JYM session times. Parents/guardians/sponsors are responsible for JYMers during non-JYM hours. We suggest that you have a regular check-in time and location for the young Friend(s) and the parent/guardian/sponsor to connect each day.

Which group will my child be assigned to?The JYM groups are organized by standard public school grades in an effort to build on the strengths and needs of our children. Experience has shown us that children placed in groups with attenders years older or younger than they are do not work well for community building. Although it is tempting to ask that siblings who are assigned to different groups be placed together, we have found that this is usually a hindrance to both the children and the JYM group. Please make sure that your child gets enough rest every night to be able to participate effectively in his/her JYM group each morning.

Can the JYM volunteers provide for my child with special needs? If your child wishes to attend JYM and needs a very high level of individual attention because of a physical or developmental handicap, please plan to participate with them in the program. The JYM program does not have enough volunteer staff with special training to provide for all special need situations. Please contact the JYM coordinators if you have questions about your child’s participation.

Can my child go to Silver Bay without me? If your child is under 18, he/she may attend Silver Bay with an adult sponsor. The sponsor should be designated by the parent or legal guardian, and must be at least 10 years older than the young Friend they are sponsoring. The sponsor and the child should know each other reasonably well. When you register your child to attend Yearly Meeting you will need to indicate who their sponsor is, send your child’s registration in with that person’s, and indicate that they will be clustering (rooming near each other). You will need to send a completed medical information form with your child, to be turned in at JYM registration.

What is clustering? People in a “cluster” are assigned rooms in the same building, on the same floor, in close proximity to one another. Clustering allows children and their parents, guardians, or sponsors to check in with one another and communicate responsibly.

You must request clustering when you register to attend Summer Sessions at Silver Bay.

What do I need to bring? If you register early, JYM volunteers working with your group will send you a letter explaining what you will be doing in your group and listing certain things they think you may want to bring with you. We suggest that everybody bring along a beach towel or blanket, bathing suit, sunscreen and rain gear. Please bring a can of juice and a healthy snack for our JYM groups to share during snack time.

Who do I talk to if I have any questions? The JYM coordinators, Susan Stillman and Ginny Haines, are available to answer questions about JYM during our week at Silver Bay Monday through Friday, from 8:30 to 12:00 noon in the JYM office in the Falcon’s Nest of the Boathouse. You can also go to the clerk of the JYM committee, Peter Close, or the NYYM conference office in the Inn. If you cannot find us and want to leave a note, there is a message board in the Inn for that purpose.

Worship Sharing for Teens. This year, Friends in grade 10, as well as grades 11 and 12, will be attending the “adult” worship-sharing groups from 9–10 a.m. every morning. Afterward, they will convene with their own group, as usual, for the rest of the morning. Please be sure that these Friends select their choice of worship-sharing group on the JYM registration form.

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JYM Volunteers Needed

JYM volunteers work for Junior Yearly Meeting at Summer Sessions at Silver Bay with the youth of NYYM (grades K–12). Volunteers plan and carry out a program, prepared at the JYM Planning Weekend, June 18–20 at Powell House, which is mandatory. The JYM program runs from 8:45 a.m. to 12:15 p.m. on Monday through Friday. JYM volunteers also provide afternoon and evening childcare (referred to as “PM Childcare”) for children through age 10, during Committee and Session times Monday–Friday. The commitment includes attending the JYM planning weekend in June, a 7:00 a.m. meeting each day at Silver Bay, and the morning JYM program each day (or PM Childcare). Financial assistance will be discussed at the JYM planning weekend.

If interested, please contact Susan Stillman, Coordinator, sustillman [at] gmail.com ASAP.

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Helpful People for Yearly Meeting Sessions

• Requests for displays: office [at] nyym.org
• Financial assistance: Roseann Press
• Food service coordinator: Martha Gurvich
• General scheduling: John Cooley
• Golf cart: Carol Rice
• Greetings to absent Friends: Kathleen Lawson
• Interest group coordinator: Barbara Menzel
• JYM program: Ginny Haines, Susan Stillman
• Off-campus: Regina Haag
• Silver Bay & audiovisual arrangements: Martha Gurvich
• Special needs: Ron Inskeep

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