Spring Sessions 2024

Friday, April 5, 2024 - 7:00pm to Sunday, April 7, 2024 - 2:00pm

 

Spring Sessions, April 5-7, 2024

At Oakwood Friends School and Online

 

A Welcome From the Clerk

Friends, Attenders and Seekers, welcome to Spring Sessions, 2024. As we gather together, to journey through this new year, let’s uphold each other in the spirit of “Faith, Hope and Love.” Allow these virtues to form the essential ingredients that will characterize our lives and lived experiences from now and beyond.

 

Please come and join our hybrid Sessions from April 5-7, 2024, at Oakwood Friends School, Poughkeepsie. Since this will be our first meeting together as a Faith Community, we will encourage each other in prayers and thanksgiving, with the hope of being covered in unfathomable peace. 

 

Again, in the spirit of unwavering faith, hope and love, we welcome everyone to 2024 Spring Sessions!

 

Gloria Thompson,

Clerk, New York Yearly Meeting

 

 

 

Spring Sessions will be at Oakwood Friends School and Online

Spring Sessions 2024 will be a hybrid gathering, with most events accessible both online via Zoom and in person on Oakwood Friends School's campus in Poughkeepsie, NY. See the full schedule below.

 

What is Spring Sessions?

This is one of the three times a year that members of the NYYM community gather to worship, conduct business, and have fellowship together. These gatherings are open to anyone who is interested in Quakerism and the Quaker meetings in NY state and nearby CT and NJ. Reports to read in advance of business meetings, the business agenda, and more will be posted below as they are available.

 

Meetings for Worship and Business

At Sessions we gather in meetings for worship with a concern for business. Business meetings are preceded by an hour of worship to help us spiritually center and gather ourselves together. This worship is mostly unprogrammed (silent, unless someone is moved to speak) but can also include readings, singing and playing music. At business meetings the clerk leads us through an agenda of items, including the hearing of reports and the discernment of issues that require an action on the behalf of the gathered body of Friends.

 

Accessibility

Closed captioning will be made available for all meetings held on Zoom. If you are joining the meeting on a computer or laptop, click the button on the bottom menu labeled “Show Captions”. If you are on a phone/tablet, on the meeting controls toolbar, swipe and tap the Captions (CC) icon. For those on campus, closed captioning is available in the auditorium on a screen to the right of the clerks’ table. For more about on-campus accessibility, see “For Those Attending in Person,” below

 

Meeting for Remembrance

Beginning with Spring 2024, the yearly meeting will hold a hybrid Meeting for Remembrance at each Sessions to recognize and hold in the Light Friends we have recently lost. Because there was no Meeting for Remembrance at Summer Sessions 2023, we will attempt to “catch up” at Spring 2024 by focusing on Friends who passed between Summer 2022 and Summer 2023. Friends who have died since Summer 2023 will be remembered this summer. At the meeting, names will be read, along with their meeting affiliation. For those who were active in the yearly meeting we will read brief excerpts from their memorial minute (if it has been transmitted to the NYYM office).There will be time for Friends to speak in remembrance as they are led.

 

Coordinating Committee Meetings

NYYM coordinating committees serve to coordinate and season the work and functions of their member committees, all of which share a related mission. Ministry CC coordinates the work of the committees concerned with various aspects of the yearly meeting's spiritual life. General Services CC coordinates the administrative functions and activities of the yearly meeting organization. And Witness CC coordinates the work of the committees concerned with the yearly meeting's social witness in the world. Attending a meeting of one of these coordinating committees is a good way to learn about the work of NYYM committees and to see where Spirit is moving among us.

 

How do I register?

Registration will be posted soon on this page. The opening of registration will be announced to the NYYM email list—visit nyym.org/subscribe to join this list. You can also call the NYYM office at 212-673-5750 for more information and for help with registration. You must register, even if you are attending online. 

We hope to see you there, in person or online!

 

For Those Attending Spring Sessions in Person

NYYM will gather at Oakwood Friends School, Friday evening, April 5, through Sunday lunch, April 7. Oakwood School is in Poughkeepsie, NY, at the end of the Metro North Line (also available by Amtrak) and just off Rt. 9 on the east side of the Hudson River. 

 

The areas on campus that we will use during Spring Sessions are largely accessible. There is no accessible bathroom at the dining hall however. If you have mobility concerns, please contact [email protected] or call the NYYM office at 212-673-5750. One way to help our community is to offer assistance to Friends who may need help getting around campus or getting food in the cafeteria. Childcare available on request; please indicate your interest on your registration form.

 

Please check in at Collins Library when you arrive. There is a partial map of the campus below, or you can view an online map at www.oakwoodfriendsmap.com.

 

Friday and Saturday Evenings

The weekend begins with dinner at Oakwood Dining Hall, 5:30-7:00 p.m. Afterward, a program will take place – details are still being worked out at press time, but it will probably be hybrid. On Saturday evening, Friends are welcome to gather informally in Collins Library to socialize. Friends are invited to organize group activities with those present. Games and snacks will be available.

 

COVID Concerns

Masks will be optional. Friends are encouraged to take a COVID test at home before coming to Oakwood. If you feel unwell, please stay home, regardless of COVID test results. If you feel ill at Oakwood you will be asked to take a test.

 

Overnight Accommodations

On campus—There are limited rooms available on campus in the Craig Dormitory near the Dining Hall. Each room has two twin beds. The charge will be $60 a night for the room, regardless of how many Friends stay in the room. Linens (sheets, pillow, blanket, towel) are included in the room price. Note that on-campus housing is “first come, first served,” and will probably sell out; please register early if you want to stay on campus.

 

With FriendsThere is also a limited number of home hospitality offers from Friends in the area. You can indicate your interest in either of these options ­— staying on campus or with local Friends — on the registration form.

 

Off campusA block of rooms has been reserved for us at the Hampton Inn and Suites at 2361 South Road, Poughkeepsie, at the reduced nightly rate of $129+tax per room. To reserve a room, call the hotel at 1 845-463-7500 and mention you are part of the New York Yearly Meeting group or use the code NYY. There are many hotels close to Oakwood. If you’re staying at a hotel you must make your own reservation separate from your Sessions registration.

 

Meals

Meals at Oakwood’s cafeteria will be available for purchase when registering for Sessions. Our first meal will be dinner on Friday and our last meal will be lunch on Sunday. Meal costs are as follow: 

Children under 12: $15/day for all meals

Adults and children over 12:

  • Breakfast $9
  • Lunch $12
  • Dinners $15

 

Transportation

The address for Oakwood School is 22 Spackenkill Rd, Poughkeepsie, NY. Poughkeepsie is the last stop on Metro-North’s Hudson train line, which leaves from Grand Central in NYC. You can find train schedules at new.mta.info/schedules. Amtrak also stops at Poughkeepsie. Shuttle service may be available between Oakwood and the train station at certain times; details will be posted on this page as they are available. Taxis are also available.

 

Costs

There are multiple costs associated with sessions. 

 

Direct costs are paid through NYYM for on-campus meals and dormitory housing. Indirect costs are incurred by NYYM more generally, such as the contribution NYYM makes to Oakwood for this event, staff time associated with preparing for sessions, and making it possible to hold sessions in a hybrid format. The suggested registration contribution of $50 helps offset some of these costs.

 

Paying less: Please keep in mind that your presence is more important than your ability to pay these costs. You don’t need to pay anything. If you underpay NYYM for meals or housing at Oakwood, the balance will automatically be covered by the Equalization Fund. The suggested registration amount of $50 is voluntary.

 

If you need help paying for your transportation or off campus housing costs please contact [email protected] or call the NYYM office at 212-673-5750. 

 

Paying more: Anything you contribute beyond the costs NYYM incurs for your meals and housing will be part of the Sessions Income that NYYM receives to offset the cost of sessions. This will be acknowledged as a contribution to NYYM at the end of the year.

 

Register by March 20

Registration will open soon. Please complete your registration by March 20 so that NYYM can give Oakwood time to be prepared for our stay with them.

 

Spring Sessions Schedule

April 5-7, 2023

Oakwood and Online

Underlined events will take place both in person and online (hybrid)

 

 

Friday evening, April 5

5:30-7:00 p.m.        Dinner at Oakwood

7:00-9:00 p.m.        Friday evening program

 

Saturday, April 6

7:30-9:00 a.m.        Breakfast at Oakwood

8:30-9:30 a.m.        Meeting for Worship

9:45-11:45 a.m.      Meeting for Worship with Attention to Business

12:00-1:30 p.m.      Lunch at Oakwood

1:15-2:45 p.m.       Meeting for Worship with Attention to Business

3:00-4:00 p.m.       Meeting for Remembrance

4:15-5:45 p.m.       Coordinating Committee Meetings

5:30-7:00 p.m.        Dinner at Oakwood

7:00-9:00 p.m.        Fellowship, Singing, Conversation, Games

Sunday, April 7

7:30-9:00 a.m.        Breakfast at Oakwood

10:00-11:00 a.m.    Meeting for Worship

11:15-12:30 a.m.    Meeting for Worship with Attention to Business

12:00-1:30 p.m.       Lunch at Oakwood

2:00 p.m.                 Departure