Spring Sessions 2020

Friday, April 3, 2020 - 5:00pm to Sunday, April 5, 2020 - 1:45pm
Oakwood Friends School
22 Spackenkill Rd
12603 Poughkeepsie , NY

 

New York Yearly Meeting Spring Sessions 2020

Friday-Sunday, April 3-5, 2020

Hosted by Sessions Committee, Nine Partners Regional Meeting, and Purchase Quarterly Meeting
 at Oakwood Friends School, 22 Spackenkill Road, Poughkeepsie, NY 12603

 

 

We welcome you to the 2020 NYYM Spring Sessions! Once again, Oakwood Friends School is opening their doors to us so that we may gather and discern the business of New York Yearly Meeting. All the sessions and committee meetings will be held on this beautiful campus.

 

Below, please find information on our Friday evening program on this year’s theme “Embracing Our Past, Envisioning Our Future”, registration, hospitality, YM agenda, detailed schedule, and advance documents.

 

We look forward to welcoming you all in person!

 

 

Friday Evening Program, 7:00-8:30 p.m. intergenerational, all are welcome!

We will begin our Spring Sessions with a Friday evening program on the theme of our 325th anniversary — “Embracing Our Past, Envisioning Our Future.” Sessions Committee is currently working on the details of the evening, but we will be discussing the overall work of New York Yearly Meeting — what we’ve done well and what we need to step up to, for instance, being more inclusive of age, race, class. We'll consider finding and encouraging everyone's gifts for working within and revamping the structure of New York Yearly Meeting. Please do plan to join us from 7:00-8:30 p.m. in the Oakwood Friends School auditorium (theater).

 

Youth Program

Sessions Committee is working with the students of Oakwood Friends School to create a Saturday program for all teens. Details will be shared as they become available.

 

 

Children’s Program 

Activities for children under 13 will be planned as registrations are received. 

 

 

Registration is Due Wednesday, March 25th

 

The registration form is online

If you cannot access the online form, please call and chat with Melanie-Claire Mallison. She’ll register you for you!

 

PLEASE NOTE, we are asking for a “Suggested Registration Contribution” in an effort to make our Yearly Meeting sessions more affordable. Those who can pay more than the suggested amount are encouraged to do so, via the Equalization Fund donation line, to help offset costs for others who might find it a hardship to pay the suggested contribution.

 

Please do not let money stand between you and attending Spring Sessions! Pay what you can for registration and meals. We’ll use the Equalization Fund to make up the rest.

 

All who feel led to attend will find welcome among us.

 

 

Payment

You may pay your registration contribution and meal costs electronically via the online registration process. If you need to pay by check, checks should be made payable to “NYYM” with the note “2020 Spring Sessions” in the memo line, and mailed to the YM Office; 15 Rutherford Place, NYC NY 10003. Or you can bring cash or check with you to Spring Sessions and pay at the Registration Table.

 

 

Committee Meeting and Display Space

Requests for committee meeting rooms and or display space should be directed to Melanie-Claire Mallison ([email protected]). Please make requests by March 20, 2020. Committee clerks should be aware that rooms will be scheduled only if we receive your request. Also, please remind your committee members to register to attend Spring Sessions!

 

 

Meals and Snacks

Spring Sessions starts with dinner on Friday, if you wish to join us and the Oakwood Friends School (OFS) students! OFS will provide buffet meals with a wide variety of options right thru Sunday lunch. Please note we have two breakfast options on Saturday and Sunday. A simple breakfast of coffee, tea and bagels will be available for free in the registration area in Collins Library. If you need something more substantial, a hot breakfast is available each morning in the dining hall. OFS always has vegan and gluten free options at each meal. See the registration form for prices and to inform us of any further dietary needs.

 

Overnight Accommodations

We have two options for your overnight accommodations.

 

First, you can just plan your preferred stay on your own. OFS has a website that lists the closest hotels, https://www.oakwoodfriends.org/about/travel-directions/ We are working on a room block at Hampton Inn. Stay tuned!

 

Second, Nine Partners and Purchase Friends are welcoming overnight guests via hospitality. Please contact Jean Doneit (845-297-5046, [email protected]) with your specific needs regarding hospitality (allergies, no stairs, etc.). Home hospitality requests will be honored on a first-come, first-served basis, and cannot be guaranteed, especially after the registration deadline of March 25, 2020.

 

 

Medical Form for Children and Youth

A medical form must be completed for all children and youth attending sessions in addition to the registration form. The medical form is available on the NYYM website: https://www.nyym.org/content/nyym-youth-medical-form.

 

 

Sustainability

We ask participants to consider their environmental impact when attending any NYYM gathering. Carpool with other attendees from your area, for instance, using the most fuel-efficient vehicle of the group. Bring a travel mug and water bottle with you—some even bring their own utensils and plates! Bring a warm sweater, so that we don’t have to turn up the heat in the entire building for the comfort of two or three people. Instead of printing out the advance documents, save them to your computer or tech device and read them electronically. (It’s a good idea to not depend on working WiFi at any session.) If you do print them out, be sure to share! Return your nametag holder when you last leave the venue, so those can be used again. Whatever ways you can think of to lower your carbon footprint, to reduce and reuse, will be greatly appreciated.

 

 

Volunteer!

We have many opportunities for participants to volunteer. Please consider spending a few hours of your time (or more!) to help us host the Yearly Meeting Sessions. We primarily need folks to open their homes to our participants. Many of our attenders cannot afford to stay at a motel and so they depend on our generosity in sharing our living spaces. As noted above, Jean Doneit is coordinating host offers and hospitality requests. She has questions for you to fill out either way. If you are interested in any of the other volunteering opportunities (greeters, registration table, microphone runners, clean up, etc.) please contact Melanie-Claire Mallison at [email protected] – or take a look at the volunteer list online.

 

 

Transportation—Driving to Oakwood Friends School

Oakwood Friends School Travel Instructions, 22 Spackenkill Road Poughkeepsie, NY 12603
https://www.oakwoodfriends.org/about/travel-directions/

 

(Note: MapQuest and Google may bring you from the south by Route 9D instead of Route 9. This is slightly shorter but more complicated. Google directions will tell you to enter the campus through the back gate.)

 

From I-84 take Exit 13 - Rt. 9 North, and follow Rte 9 for 9½ miles. (Look for Friendly Ford—silver-colored building—on the right and move to the right lane when you pass it.) Take the exit to “Spackenkill Rd. - Rte 113”. The ramp will merge onto Spackenkill Rd. and the entrance to Oakwood Friends is 500 feet on the right.

From Manhattan or Bronx: Take the Hutchinson River Parkway to I-684 north, to I-84 west. Exit at Rte 9 North, and follow directions above.

From Long Island: Take Whitestone Expressway across the Whitestone Bridge - Rt. 678; this becomes the Hutchinson River Pkwy. Follow directions from Manhattan.

From New Jersey: Take the Garden State Parkway or I-287 to NYS Thruway (I-87) north. Take Exit 17 (Newburgh) to I-84 East, cross the Newburgh Beacon Bridge, continue east to Exit 13 - Rt. 9 North, and follow directions above.

From Upstate New York: Take NYS thruway south to exit 18 (New Paltz), go east on 299, 6 miles to Rt. 9W south. (This is a T-intersection.) Turn right, go about 2 miles, and follow signs to the Mid-Hudson Bridge toward Poughkeepsie. Cross the bridge, staying to the right, and exit immediately onto Rt. 9 South (toward Wappingers Falls). Follow Route 9 south for 3.5 miles to “NY 113 Spackenkill Rd” and take that exit. (It’s just beyond the overpass.) The ramp will merge onto Spackenkill Rd. and the entrance to Oakwood Friends is about 1,000 feet on the right.

 

Public Transportation

Metro North and Amtrak both stop in Poughkeepsie. To arrange to be met at the train station, please contact Fred Doneit, [email protected] or 845-297-5046

 

Motels near Oakwood Friends School

Here are the closest hotels to campus, the first two within walking distance of Oakwood Friends School:

 

Hampton Inn & Suites Poughkeepsie

(within walking distance of school)

Tel. 845-463-7500

Fax 845-462-1474

www.poughkeepsiesuites.hamptoninn.com

 

The Residence Inn (Marriott)

Toll-free: 1-800-331-3131

Tel. 845-463-4343

Fax 845-463-4344

www.marriott.com/hotels/travel/pouri-residence-inn-poughkeepsie

 

Holiday Inn Express Poughkeepsie

Tel. 845-473-1151

Fax 845-485-8127

www.ihg.com/holidayinnexpress/hotels/us/en/Poughkeepsie

 

 

Questions:

 

Melanie-Claire Mallison is ready to answer your questions! ([email protected]). For questions about hospitality, contact Jean Doneit.

 

During the weekend of Spring Sessions, if you find yourself lost on the way, or need to contact the Host Task Group for other reasons, you may call Melanie-Claire or Fred Doneit.

 

 

2020 NYYM Spring Sessions Schedule

 

Friday-Sunday, April 3-5, 2019

 

Hosted by Sessions Committee, Nine Partners Regional Meeting, and Purchase Quarterly Meeting at Oakwood Friends School, 22 Spackenkill Road, Poughkeepsie, NY 12603

 

Friday Evening, April 3, 2020

5:00-9:00 p.m., Registration, Spring Sessions materials, and displays; Collins Library

5:45-6:45 p.m., Dinner with Oakwood Friends School (OFS) students; Dining Hall

 

Friday Evening Program for teens and adults, 7:00-8:30 p.m.

New York Yearly Meeting – The Next 325 Years; Discussion led by YM Assistant Clerk, Elaine Learnard

 

Saturday, April 4, 2020

7:15-8:15 a.m., Registration, Spring Sessions materials, displays, continental breakfast (free); Collins Library

8:00-9:00 a.m., Optional hot breakfast; Dining Hall

8:30a-5:30p, Youth Program

8:30a-12:00p, Children’s Program

8:45-9:30 a.m., Meeting for Worship; TBD

9:45-10:45 a.m., Committee Meetings [Section 1]; See back for room list

11:00a-12:00p, Committee Meetings [Section 2]; See back for room list

12:15-1:15 p.m., Lunch; Dining Hall

1:15-5:30p, Children’s Program

1:30-3:30 p.m., Coordinating Committee Meetings; See back for room list

3:45-5:30 p.m., Meeting for Worship with a Concern for Business; TBD

5:45-6:45 p.m., Dinner; Dining Hall

7:00-9:30 p.m., Meeting for Worship with a Concern for Business; TBD

 

Sunday, April 5, 2020

7:15-9:00 a.m., Registration, Spring Sessions materials, displays, continental breakfast (free); Collins Library

8:00-9:00 a.m., Optional hot breakfast; Dining Hall

9:00a-12:00p, Children’s and Youth Programs

9:15-10:45 a.m., Meeting for Worship with a Concern for Business; TBD

11:00a-12:00p, Meeting for Worship; TBD

12:15-1:15 p.m., Lunch; Dining Hall

1:15-2:00 p.m., Clean up, pack up displays, and head home!