Spring Sessions 2014

April 4–6
Colgate Rochester Crozer Divinity School
Rochester, New York
Rochester Meeting
Rochester, New York

 

Welcome!

Farmington-Scipio Regional Meeting welcomes everyone to Spring Sessions, to do the business of the Yearly Meeting and to expand the life and witness of our Society. This is an opportunity to bring our meetings’ concerns to the attention of the Yearly Meeting and to report back the decisions of the sessions. We encourage as many Friends as possible to come and share the worship and the fellowship of the gathered Yearly Meeting.

Quicklinks

• Session documents
• Location
• Friday evening program
• Meals
• Meeting space & display space
• Hospitality
• Youth Program
• Transportation

Session Documents

• Meeting for Discernment: Report to Spring Sessions
• Clerk's report: Clerk's Visitation Initiative and Visitation Flyer.
• 2014 NYYM Operating Budget: Approved Revisions to 2014 budget
• Priorities Working Group: Report & Priorities Statement
• Handbook page: Sessions Committee, first reading
• Handbook page: Advancement Committee, first reading
• Faith and Practice: Worship Group definition, approved 2014-04-06
• NYYM Trustees:  Trustees Report
• NYYM Trustees: Trustee Contributions to 2014 budget
• Lindley Murray Fund: Report to General Services Coordinating Committee
• Report to NYYM: AVP in El Salvador
• Consent Agenda
• Spring Sessions 2014 Schedule & Agenda

 

Registration — Deadline is March 21, 2014

Online registration form: click here.

The form. Pleae use this online form if you can. It links directly to a spreadsheet and will make the registrar's job MUCH easier. However, if this really doesn't work for you, you can download a Word file version by clicking here, then fill it out and email or snail mail it to Bronwyn Mohlke at 52 Gray Road, Ithaca, NY 14850, or email it to [email protected].

Payment. If paying by check, checks should be made payable to NYYM and sent to Bronwyn. You may pay your registration fees electronically using the Yearly Meeting’s PayPal account, which you can access using the “Make a Financial Contribution” button (www.nyym.org/?q=donate) on the Yearly Meeting’s website home page. If paying by PayPal, please add $3.00 to your total registration amount to cover NYYM’s PayPal expense.

Running late with your registration? Since we have deadlines for meals at CRCDS and for the youth program, please let Bronwyn know you are coming via email ([email protected]) or phone (607-220-3219) if you will be mailing your registration close to the deadline.

Locations:

Friday evening and Sunday morning: Rochester Meeting, 84 Scio Street, Rochester NY 14604.

Saturday all day and evening: Colgate Rochester Crozer Divinity School (CRCDS) (1100 South Goodman Street, Rochester, NY 14620).

Friday evening

Jennifer Perry and Willie Bontrager of Farmington Friends will lead us in an intergenerational evening on Friday from 7:30 – 9:00 pm at Rochester Meetinghouse following a light supper. All youth and adults are encouraged to attend. We encourage Friends to meet their hosts at the Meetinghouse or to get directions for travel before arriving. The Host Committee asks that those requesting hospitality, pick-up, youth program, or childcare return their registration forms no later than March 21.

Meeting space and display space:

Requests for committee meeting space and display space should be directed to Bronwyn Mohlke (see contact information in the paragraph above). Space is limited and committees may need to share rooms.

Meals and snacks

Friday evening, there will be a light supper of soup and bread at the meetinghouse for which donations would be much appreciated. Friends should have breakfast before arriving at Sessions Saturday and Sunday.

Saturday lunch and dinner will be at Colgate Rochester Crozer Divinity School and will cost $15.50 for lunch and $20.50 for dinner. We encourage Friends to eat meals at the Divinity School, to have fellowship together, and to help cover the costs of renting the space. Financial assistance is available; contact the Yearly Meeting office for more information.

The teenagers' meals on Saturday will be $8 for lunch and $10 for dinner.

Sunday lunch will be provided by Rochester Friends for $7.50 per adult and $4.00 per child.

Hospitality:

Hospitality is available with local Friends for Friday and/or Saturday nights by request on a first-to-ask, first-assigned basis. A list of motels will be sent to anyone requesting this information on the registration form. Those using a motel will need their own transportation.

Youth program

Intergenerational evening Friday:

All youth are invited, with their adults, to an intergenerational evening with Jen Perry and Willie Bontrager from Farmington Friends on Friday April 4th from 7:30 – 9:00 pm at the Rochester Friends Meetinghouse.

Saturday program:

Child care: Children aged 0-5 will have a range of age-appropriate activities and Godly Play under the direction of Marcie Matthews on Saturday April 5th during all Sessions and Sunday April 6th from 9:00 am – 12:00 noon. Please note your needs on the registration form. The form must be received by March 21st to reserve childcare arrangements.

Children in grades 1–6: Sarah Fitts-Romig will lead an experiential program centered on Civil Rights that includes games, community building, creative activities, and may include a field trip as weather permits.

Grades 7–12: A residential program, held at the Rochester Friends Meetinghouse, will be available for those in grades 7–12, on both Friday and Saturday nights by preregistration only and is limited to seventeen spaces. The residential program will use the Powell House guidelines. The full-day program, built on the testimonies of integrity and peace, centers on AVP led by Stuart Bartram and Nick Rozard, and will include the full range of activities. After Saturday dinner, the teens will return to the Meetinghouse for an evening of discussions, film, and games. Youth who have registered for the residential overnight will remain at the Meetinghouse. Those not registered for the residential program will need to be picked up by their parents at 9:00 pm.

Parents are responsible for their preteen children during meals and in the evenings after sessions.

Please note your needs on the registration form. The form must be received by March 21st to reserve childcare arrangements. Please note that a filled-in and signed Medical Information Form, which includes emergency contact information, is required for each child and teen.

Sunday program:

All youth will be at the Meetinghouse on Sunday, April 6, in First Day School and other activities.

For more information about the youth program, you may contact Deb First: [email protected].

Transportation

For directions to the Meetinghouse, see the Rochester Friends Meeting website at www.rochesterquakers.org (scroll down to “How to find us”). The address is 84 Scio Street, Rochester NY 14604 (Friday evening and Sunday).

For directions to Colgate Rochester Crozer Divinity School, see their website: http://www.crcds.edu/directions/. The address is 1100 South Goodman Street, Rochester, NY 14620 (Saturday).

Friends will be available to pick up travelling Friends from the bus or train stations or from the airport. Please indicate these needs on your registration form. If you have any questions about Spring Sessions, you are welcome to contact the host committee: Bridget Bower, Deb First, Rima Segal, Bronwyn Mohlke: (607) 220-3219 / [email protected] / 52 Gray Road, Ithaca, NY 14850.